LAST UPDATE: PJO 1:15 PM 06-Mar-2020
9:30 AM 28-Feb-2020; 9:10 PM 12-Feb-2020; 12:15 AM 31-Jan-2020
Next planned Breakfast
Sunday March 15, 2020
First served at 8:00 AM and ending at Noon
Held in the Activity Center at St. Mary of Gostyn school
Location
SMG Activity Center
Reservation confirmed
- Saturday March 14 from 6:00 PM - 11:00 PM
- Sunday March 15 from 6:00 AM - 1:00 PM
Floor Plan
Dave Omelka
Determined the rectangular tables will maximize the number of usable seats
Placed serving tables, hot and cold beverage stations; garbage cans and dining tables/chairs
We need buckets for disposing unfinished beverages
Volunteers
Erv has SignUpGenius account access
Eliminate: Seconds table, food runners; 13 Scouts neededper shift
Launched and ready in early February; Accepting volunteers
Food and Beverage Donations
Tax Exempt Certificate: Illinois Exemption Certificate.pdf
Pancake Batter
- Contact: Amy Glawe
- Omega agreed to donate 10 - 5 gallons buckets of pancake batter
- Pick up: Amy arranged for Sunday morning 15-March at 6:00 AM when Omega opens
Sausage
- Contact: Don Jones
- Michael's on Main; Catering agreed to donate #50 of breakfast sausage (one-time)
- They have requested not to be listed as a Donor, per a conversation with Don
- Pick up: Don arranged for Saturday 14-March; time TBD
Milk and Orange Juice
- Contact: Camille Palasz
- Trader Joe's agreed to donate (quantity?)
- Pick up: Camille - TBD?
Coffee, sweeteners, & cream
- Contact: Camille Palasz
- Dave Bullard has offered again to donate the coffee
- Waiting for Dave to respond whether extras are included or not
- Pick up / Drop-off: TBD
Equipment
Chafing dishes: Mike Ward (Westmont KofC), plenty of sterno
Food warmer: SMG owns, new, electric
Industrial fans: Tom Harrington or Al Weinheiner
Promotion
Dave Bullard has offered to prepare all of the printable material
Pat will confirm details
- Sunday March 15,2020
- 8:00 AM - Noon
- All tickets $6
- All you can Eat
Outstanding questions
- contact Nick to determine if he will be the email contact listed on the docs
- pancakebreakfast@troop89.net access to this needs to be shared so we can all monitor
- one version of the material lists Nick's phone number for pre-sales of tickets. We need to figure out how or if this will continue
- Can we have calls for tickets go to the Rectory?
Pulpit announcement
- Will Fr. Jim allow?
- If yes, how many and which weekends?
Bulletin
- Moira will handle all entries; Fr. Jim allows only two weekend entries per event
- Half page Bulletin AD on the weekend of 1-Mar
- Full page Bulletin AD on the weekend of 8-March
- Camille will post to T89 page; first post was Tuesday 25-Feb
- Camille will follow up with the Parish / School to post on their respective pages
Marquee (Fairview Ave.& Prairie Ave)
- LeAnne will post the event; likely within the weekend before
Posters
- Pat asked a friend, Barb Dawson, to give it a fresh look; they are ready for print as of Monday 24-Mar
Placemats
- We may have enough in stock
- Donors have changed, do we need to create new ones?
Yard Signs
- Dave mocked up and Pat approved
- 20 yard signs with 20 riders (date only)
- Ask Scouts living near SMG (up to 10) to place one in their yard
Ticket Sales
- At the door: pay for x number people, no tickets handed out
- Presales: Nick will deliver tickets and collect payment before the event
- Tickets were distributed to Frank Panatera (Cub Scouts) and each Boy Scout in attendance at the 24-Feb Troop meeting
- Request additional tickets from Nick
Split the Pot
Arlene Reusz has submitted the paperwork through the Parish
- We need to receive a permit from VoDG
- Arlene has posters to promote and tickets (leftover)
Volunteer Sign up
Contact: Erv Henderson
SignUpGenius previously maintained by Dave
Seating Capacity
There is no official capacity provided by the Parish or the DG Fire Department at this time
Maximum capacity with rectangular tables: ~180 ppl.(per Terri O'DeKirk)
Desired capacity for our event: ~150 ppl.
Possible mix of rectangular and round tables
Tables and chairs may need to be brought over from the Gathering Place, depending on our choice of layout
A drawing of the room layout may need to be turned in to the Parish
We can use the laptop connected to the TV; maybe we can connect our own laptop with our presentation
Internet password to be provided by the Parish
Reset Activity Center after the event: AC School Lunch set up 2020.pdf
Equipment & Supplies
Inventory: Nick, Travis, Tom Nelson, Rich, Scott
- Based on The belief is we have more than enough supplies of plates, plasticware, cups, etc.
- Trailer: either needs to be pulled over to the school or all the equipment and supplies will need to be transferred to another vehicle
- Trailer does not need to move for inventory
- Scott and Rich will coordinate
- Don can get donations for utensils
- Trailer needs to move for unloading equipment